Diseño de un sistema de archivo administrativo para el Gobierno Autónomo Descentralizado parroquial de Chontamarca, cantón Cañar, provincia Cañar, año 2016

Abstract

This research is about a system of administrative file for the Parochial Decentralized Autonomous Government of Chontamarca, Cañar canton, Cañar province, year 2016. It was carried out with the purpose of efficiently organizing the documentary resources created by public officials. The research techniques used were: direct observation to know the type of administrative file managed by public officials as a result of administrative-financial operations; the survey that was applied to the staff, the interview made to the president of the GADP. The Institution does not have a system of administrative filing, which makes it difficult to organize the documents that are generated day by day of administrative and financial processes. There is a waste of resources due to the lack of codification of historical and central files, causing annoyance to citizens and public officials. The elaboration of the administrative file system was carried out according to the needs of the Chontamarca GADP, in order to optimize the work of the different documentation and filing processes to provide an efficient attention to the citizens. It will also serve as a fundamental guide to standardize the realization of the processes of: entry, reception, transfer, monitoring and control of documentation; as well as classification, preservation and deletion of file. It is recommended that officials and managers implement this proposal for the proper and efficient use of central files and management files.