Manual de procedimientos para la preservación del fondo de gestión documental, del Gobierno Autónomo Descentralizado del cantón Baños de Agua Santa, año 2016

Abstract

A manual procedure for the preservation of the document management fund at the Gobierno Autónomo Descentralizado del Cantón Baños de Agua Santa, 2016, was carried out in order to preserve the different department documentation of the institution , as well as an internal analysis based on the technical norm of document management and filing to determinate there is not necessary physical space, it does not have an optimal environment preservation, lack of documentary organization; surveys were applied to the authorities and administrative staff of GAD-BAS, which identified that institution has no regulations for the filing preservation. The manual of document management analyzed planning procedures, reception of documents, filing of documents and document preservation. After the research, it was determined that the staff in charge if the filing do not have knowledge of technical and methodology norms, therefore, the document organization is empirical. It is recommended to apply the Procedure Manual for the institution document preservation, implement filing techniques according to its needs, adequate and physical space to file and at the end to apply procedures proposed in this document.