Manual de gestión documental y archivo para el Gobierno Autónomo Descentralizado Parroquial Rural 7 de Julio del cantón Shushufindi, provincia de Sucumbios

Abstract

The present study describes the development of a Documentary Management and Archive Manual for the Gobierno Autónomo Descentralizado Parroquial Rural 7 de Julio (GAD) located in Shushufindi canton, province of Sucumbíos, with the main objective to organize documents and archives that will serve to improve job performance within the institution. This manual is based on the law, regulations and instructions provided by the Ecuadorian National System of Archives, as well as it considered all the answers established in the surveyand the interview applied to the personnel who work in the institution, so it was possible to determine the need to develop and apply a documentary and archive management manual. The proposal provides detailed information about processes of: conservation, reception, classification, along with the stage of transfer of documents and the control register system.This manual will serve as an innovative tool to encourage the staff about the proper use of documents through theoretical and practical knowledge aimed at improving the managementof the institutional archive which will be useful to provide inmmediate information to peoplewho frequently request information about a specific document. Finally, it is recommended to apply the documentary and archive management procedures presented in this manual in orderto improve the internal organization and facilitate the proper development of different activities established by the Gobierno Autónomo Descentralizado Parroquial Rural 7 de Julio