Análisis del proceso de generación documental habilitante para la eficiente ejecución presupuestaria en la ESPOCH sede Morona Santiago en el año 2020

Abstract

This project started from the need of considering the process of enabling document creation through a technical analysis at ESPOCH Sede Morona Santiago, with reference to the budget implementation in the year 2020. Therefore, it was conducted a deductive and inductive approach, through a profound and comparative analysis of the documentation, which is in the campus archive, so as to propose a standard model applicable to the enabling document devising. On one hand, the indirect actors of the process were interviewed, such as the executives of the National Public Procurement System (SERCOP, in Spanish), Internal Review Service (IRS), the Chamber of Commerce and the Public Purchases and Planning Department at Escuela Superior Politécnica de Chimborazo (ESPOCH), to gather information on public purchases processes. On the other hand, it was applied a survey to the direct actors related to the acquisition of property at the university (Sede Morona Santiago) to analyze their expertise level over the proceedings. As a result, within the process of enabling document creation, it was established that planning achieved 90%, instead the rest 10% didn’t, as Morona doesn’t count on enough suppliers nor the variety of needed products. Thus, a standard model was developed to prepare mentioned documents correctly to an efficient budgetary execution at ESPOCH Sede Morona Santiago. It therefore follows that 83% of the requirements, accomplish with the related processes, whereas 17% reveals shortcomings and delays generating documents. It is recommended an ongoing training to keep the staff involved au fait to improve the procurement processes about future purchases of goods, according to the developed model.