Plan de mejoramiento del sistema de archivo en el Colegio Fiscal Técnico “Carlos Julio Arosemena Tola” en la provincia de Napo.

Abstract

The objective of this research is to design an Improvement Plan for the File System at Technical School in Carlos Julio Arosemena Tola Napo Province in 2016. It was developed using as research instruments surveys to the faculty, staff and students of the school, it was also applied an interview with the Rector campus. Based on these results the existing problems within the organization and document management was evident. The improvement Plan for the File System was described by flowcharts processes: coding, classification, management and conservation of the existing documentation. The research will contribute to the efficient organization and preservation of documentary heritage that is handled in the School Secretariat focused on optimizing existing resources. They developed flowcharts designed to process sending of correspondence, received correspondence, transfer and borrowing of documents. Techniques were determined to preserve the file, to preserve the documentary heritage. It is recommended Managing resources for the implementation for the Improvement Plan of the File System to optimize the file management and quality of care to users of their services, use a reference file system with coding criteria, classification and conservation incorporating strategies that facilitate monitoring of the process and direct user query to optimize time care procedures and requirements of internal and external users, implement the Improvement Plan to contribute to the organization and efficient conservation of documents improving performance staff and the perception of quality of care received by users.