Implementación de un sistema de archivo digital en el Gobierno Descentralizado Parroquial de San José, cantón Santa Clara, provincia de Pastaza.

Abstract

This research: “A digital filing system implementation of the decentralized government in San Jose parish, Santa Clara Canton, Pastaza Province” was carried out in order improve the documents management using computer tools which allow the store of the files in different mediums. The research started with a visit to the facilities by using a direct observation methodology. The proposal was developed in based of the Standard 15489 which determines the scanning process in the place, the execution time of the digital filing system, and the finally the estimated budget to be used in the implementation of the digital filing system. When implementing the digital file system, the process is explained as: system run, access to the options, menu for the manager, creation of the type of documents and digital files, edit documents, detail of scanned documents, elimination and printing of documents, access menu for the secretary and authorities. It is concluded with the automation of the autonomous decentralized government of San Jose parish, time, human, material and technological resources were optimized that the file has which is perceived by the staff of the institution and by the external users. It is recommended to the authorities in charge have one person, same will be responsible in the digitization of documents.