Elaboración e implementación de un sistema de archivo tendiente a un manejo eficiente en la gestión documental del Consejo Nacional Electoral, Delegación Provincial de Chimborazo.

Abstract

The study, research and analysis developed for the “Preparation and implementation of an archiving system aimed at efficient management management documentary of the National Electoral Council, Provincial Delegation of Chimborazo ”, located in the city of Riobamba, its purpose was to determine the degree of deformation in each of the processes related to documentation and archiving, analyze and study the structure and its operation, to determine the necessary requirements for the Archive system, with the purpose of promoting the optimization of the levels of efficiency, effectiveness, economy, quality and impact of document management of the National Electoral Council, Provincial Delegation of Chimborazo. The evaluation consisted of applying questionnaires aimed at knowing the operation of document management in the different areas, which will allow to know the degree of efficiency, effectiveness, effectiveness and economy with which document operations are carried out. The research work included elementary and relevant information about the institution, such as background, mission, vision, objectives, activities, personnel and structural organization chart. The results of the research were reflected through the weighting matrices based on the questionnaires applied, which have statistical tables for better interpretation, the SWOT analysis was performed to determine the favorable and unfavorable variables within the entity. And finally the proposal of the File System was developed, which constitutes a practical guide for handling adequate documentation within the organization, which will contribute significantly to the improvement of document management and compliance satisfactory mission, vision and institutional objectives.